Information Technology Council

Meeting Minutes

February 19, 2009


Present:†††††††††††††† Jan Fox, Monica Brooks, Jon Cutler, Mike McCarthy, Karen McComas, Ronda Sturgill, Barbara Winters, Teresa Bolt, Tom Hankins, Lisa Heaton, Anita Lockridge, Layton Cottrill

Jan:††††††††††††††††††††††† Update from the Broadband council:if you have looked at the stimulus package it has quite a bit of money for broadband.The WV Broadband council has 5 million to deal with broad band issues in state so we are dealing with things like access costs, making sure the next generations of technology are implemented so that any planning is done with a future sense.They are in the process of hiring someone to put all that together and doing really solid maps of the state, projections, costs, a web site.At the last meeting they brought in head of US Telecommunications Trades Works.

Other part of the stimulus package is Telehealth.The pre-bid portion is happening today.In concert with that we have selected the Internet 2 portion of that.We will do it on our own instead of going through the audit process with the FCC.Under the FCC we were too restricted.There would be no expansion for research.†††

Last week I attended the Southern Growth Technology committee meeting in Nashville dealing with energy policy.We met with the Governor of Tennessee for two days.One presentation was by the head of Oak Ridge Laboratories, another presentation was the head of the Georgia Tech Alliance.There were good policy discussions and great resources.Governor Manchinís State of the State showed aggressive energy numbers.As a state, we are looking at energy sources other than coal.That will have big impacts from a research perspective.

Monday, we hosted the West Virginia State Energy Policy Discussions with members from the Governorís office, both WVU and Marshall presidents there, the head of energy policy for the state.We are assisting in drafting a common vision and policy for the south for energy.

Monica:††††††††††††††† It is wild in our office right now.We just had our largest user group in a long time and there is a lot of activity going on.

Teresa:†††††††††††††††† The Fee Schedule must be voted on by the ITC.It is due by next Friday, so we will have to vote electronically. Per Jan:It is important to have a fee schedule in place.We need a cost for things when planning and dealing with grants.

Jon:††††††††††††††††††††††† The Infrastructure group wrapped up the searches for the replacement _______we are hopeful that selection will be made shortly.

On the Information Security side Ė It is traditionally assumed that antivirus software is on every machine on campus, but we are finding that older machines have not updated the software.We will redeploy teams to make sure everyone is on latest software.

Mike:††††††††††††††††††† We are still deploying and using All Scripts.Everything is going well.†† Our next challenge is a remote access for physicians to a Citrix server located in Plano, TX at one of the Parot data centers.We also need to be able to access the system from the hospitals themselves.We are exploring deploying our own terminal services.

††††††††††††††††††††††††††††††† We have developed a question bank wherein faculty can add questions electronically to be used in an exam or in a practice environment.Ownership of the exam question has come up as an issue.

Review of Minutes:††††††† Voted and approved


Monica and

Ronda:††††††††††††††††† Legal Review by Layton.


Monicaís summary:††

         Typo on 7.3 changing Committee to Council

         Our interpretation of 3.2 is ironed out as long as we make sure our review guidelines are up to date and delineate specifically that T-course review is optional

         In 1.1 we are going to omit multimedia supplements because we donít discuss that later and itís probably not necessary.



Voted and approved