INFORMATION TECHNOLOGY COMMITTEE MEETING
Attendance: Arnold Miller, David Johnson, Dr. Frances Hensley, Gary Weis, Karen McComas, Gary Anderson, Matt Christian, Dr. Jim Hooper, Barbara Winters, Dr. Tom Hankins, Don Combs
Minutes: Approved as amended.
(1) The sessions on copy right policies on held on February 11 were fairly well attended, although we were disappointed in the faculty turnout.
Notification went out over the university list serve and the deans have responsibility to see that the faculty in their area attend. The meeting will be streamed on the web, as soon as David receives the Power Point Presentation. Will be available on web page by beginning of next week.
(2) If you are here representing some constituency, it is your
responsibility to get Agenda items that you are going to vote for, passed in front of your constituency so that we don’t have any backlash as a result of any items passed in these meetings.
Lead User Conference was
was broadcast on Channel 25.
David Johnson: The Huntington Communications Board has given the City Attorney’s
approval to negotiate an agreement
We had a virtual field trip last week for one of our
classes. We connected up with the Truman
Library for Dr. Hechler's class in which President Truman and Dr. Hechler
swapped stories for about 45 minutes.
The connection was out of
The big thing on my plate right now is the Benedum Foundation about grants for us to fund Virtual
Field Trips for the
We submitted a proposal to Nursing the other day for the new rooms Nursing wants to install for Distance Education.
The Lead User Conference for
Matt Christian: The Lead User Conference Video Streaming had 60 and 100 hits during
the conference, including one
The Web Site redesign is going well. Met with a content management vendor who is willing to
let us do a pilot project using the Information Technology site as a model.
Jim Hooper reports that
he watched the
Barbara Winters: We are upgrading the Assistive Lab on the first floor. We have new
hardware and software on order and
we are upgrading the Braille reader repaired.
We are also installing an assistive lab at MUGC. One of the problems we have had with the
We are holding our breath until
I have gotten a prospectus for Special Collection for creating a virtual library and museum starting with 3 collections: We have the collection on the Buffalo Creek Disaster. It will be the Premier Site regarding that event. We are also going to do something on the History of Old Main. The third collection is the 37 flood. Special Collections librarians are working with Matt on these projects.
We continue to seek a partnership with WSAZ to support preserving and providing access to the 50 years of film footage that resides in our Special Collections area..
CLIENT SOFTWARE CHARGE: Jan, Arnold and Allen met with Herb, Sarah and Ted Massey and presented the recommendations from this committee regarding the software agreement. Herb has agreed to full funding for this year, but wants the charge back for next year. Departmental charge back is not set in stone, but everyone should consider the fee when computing budget for next year. Technically, we are in violation of the contract as of today, but we have been assured that we are OK as long as we are moving forward in “good faith”.
The Strategic Planning can recommend changes in the software package in the future should additional software programs be determined as needed to be included in the package. Jim suggests that departments be given the heads up on upcoming changes in the image to avoid extra expenses by may be incurred by departments for additional software.
Herb is adamant about the charge-back. Frances Hensley reported that Sherri Noble said she is still waiting for updated list of workstations on campus. No final decisions have been made about funding for next year.
Adobe agreement is still problem - negotiating signature of WV96 Form. May need to go through a third party that will actually sign the Form. We have copies available for campus use. Don needs Acrobat. He was instructed to talk to Allen or Jody.
Once this policy is approved and becomes policy, Computing Services will start reacting to customer inquiries based on this policy. There are various questions concerning the wording addressing limited support to users. Also questions about the term “acknowledgement” and the time limit for responding/acknowledging calls.
Gary Anderson moves to accept Policy as amended, Karen McComas seconded. Policy has been approved as amended.
PROPOSED RATE SCHEDULE was distributed. Everyone will review this schedule and provide suggestions and discussion at the next meeting. Issues regarding maintaining Foundation systems and proposed payment for services as well as charges for hourly services were discussed and will be revisited at the next meeting.
FYI Note: While deleted files may be recovered from the system providing network disk space (V:drive), e-mails are not backed up in a similar manner as individual files.
Dennis was not available to speak today, but will be here at the next meeting. Jan and Barbara prepared handouts that were distributed to the committee for review prior to the next meeting.
Anderson: 30 E-courses approved last
year. The majority of E-courses that
have been approved have been from COLA,
There is some concern regarding the content of T courses in terms of the amount of content. The question is, how do you say, there is not enough content. E-Course committee is requesting feedback regarding quality control standards for E-courses and T-courses. The committee is comfortable with E-course content because it has to be 100% online. T-courses are harder to monitor because they do not have to have 100% of the course online.
There is no problem not approving e-course classes that don't have sufficient content, because these classes are available to the public and therefore represent the university.
Karen raises the issue that she prefers T-courses to E-courses because she doesn’t like to be restricted to using WebCT. Matt has questions about her specific objections to using WebCT because he feels that he can address many of the issues that have not been addressed in the past.
It is agreed that Matt will be added to the E-course Committee to address current and future needs for E-courses.
There is discussion regarding the length of summer sessions for E-courses.
Don distributed an updated policy with strikethrough and changes. Everyone is to review and discuss these changes at the next meeting.
David Johnson will be going to Copyright Policy meeting on 4/4 & 5 if anyone wants to go along.